As you know, a corporate intranet is not only an essential tool for internal communication and collaboration, but also for corporate culture and even for collective and individual productivity.
Are you planning to equip your organization with a collaborative intranet, or even better, a true Digital Workplace, and do you have a precise idea of the needs it must meet?
To help you make your choice among all the possible features, Mozzaik365 presents you the essential features of a good company intranet, their uses and their benefits.
Read the following carefully!
1. Features that facilitate internal communication
Internal communication is an important vector for employee commitment and well-being. It conditions their support for the joint project and leads them to get involved in its realization.
Original ideas can help you boost your internal communication. Nevertheless, to facilitate communication within your organization, make sure you also integrate the following features :
1.1. The news wall, to share the right information with the right people
The personalized news wall is an essential feature to add to your corporate intranet.
It offers several advantages. It allows :
- to create a real communication intranet by centralizing internal content (blog articles, posts on social networks, etc.);
- to send the right information to the right people by targeting communications;
- to highlight the most important messages and even start a dialogue with employees;
- to satisfy the needs of each employee, thanks to the subscription to themes.
With the Mozzaik365 Digital Workplace News Wall, it is possible to create elegant, standardized, and multilingual content and then push it to a target audience.
The icing on the cake is that employees can react to publications and personalize their information flow by subscribing to their favorite themes. Logically, they are more interested in the content published on the company's intranets. What a way to boost their commitment!
For example, the "My feeds" component integrated into the Mozzaik365 Digital Workplace news wall allows employees to subscribe to the themes of their choice in order to be offered the latest related content (web pages or documents).
1.2. The corporate social networking wall, to make your employees your best ambassadors
The social network wall is another feature that you should definitely integrate into your intranet platform. But what is it?
The social network wall, or NewsHub, is an interface on which a selection of relevant publications from different social networks (Facebook, LinkedIn, Instagram, YouTube, etc.) is centralized in your intranet.
The social network wall is a powerful tool. It allows you to efficiently distribute internally the external communications of your company that may be of interest to your teams.
Above all, a network wall, like the one proposed by Mozzaik365, is a lever of choice to turn your employees into ambassadors. Thanks to this feature, your employees can easily react to your external publications and relay your posts on their own social networks to increase their visibility. This is what we call Employee Advocacy.
📌 To go further, find out how the "Social media wall" feature turns your employees into ambassadors
1.3. Targeting communications to get the right message to the right person at the right time
The targeting of communications is particularly useful for the internal communication department. Thanks to this intranet feature, the communication team can indeed make content appear to certain groups of employees only. This is ideal to ensure a better reception of messages and to avoid employees getting lost in a mass of unsuitable information.
The Mozzaik365 Digital Workplace offers the ability to distribute information to specific audiences. The Event Manager component, for example, allows you to target each event according to the user's profile. Similarly, the News component allows you to push each news item to a specific audience.
2. Features that facilitate knowledge management
The knowledge produced by an organization represents a real intangible capital that should be maintained and valued.
The company intranet can be mobilized in this perspective. A good intranet includes knowledge management features.
Here are the most important ones:
2.1. Electronic Document Management (EDM), to co-construct and share knowledge
An Electronic Document Management (EDM) space is an important ally in formalizing, centralizing and organizing the (often implicit) knowledge that emanates from the company and its employees.
More precisely, this dematerialized document management tool allows to control the life cycle of internal documents, from their (co)creation to their archiving, through their modification, sharing and storage.
SharePoint is a great solution for creating a DMS, especially because it will integrate perfectly with your Microsoft 365 Digital Workplace, and Teams. Enriched by Mozzaik365, SharePoint sites make it easy to share knowledge and organize it.
The key is to be able to find them easily.
2.2. The advanced search, to quickly find the information needed to complete the work
An advanced search feature is a must for any modern corporate intranet. If your intranet is used to share processes, best practices and internal knowledge, you can't do without this feature. And for good reason: if the knowledge is documented, but cannot be found when an employee needs it, the EDM becomes unusable.
This is one of the most powerful features of the Mozzaik365 x Microsoft 365 duo!
Documents can be named, tagged, sorted, associated with metadata and authors, and then found in a few clicks thanks to a search bar and precise filters.
Advanced search saves employees time and frustration. They can easily access the information they are looking for and continually learn from their peers.
Advanced search brings two essential benefits to your intranet:
- Free up time for your teams to carry out their missions;
- Increase the skills of all employees, thus making them more efficient in their work.
2.2. Contribution assistance, to allow everyone to easily disseminate their knowledge
Sharing knowledge internally can be as rewarding as it is time-consuming. To encourage knowledge sharing, consider integrating a contribution feature into your intranet platform.
The contribution aid takes the form of a shortcut for creating documents from templates designed by the intranet administrator. It becomes easy to publish beautiful, clear, structured, formatted and illustrated pages. Knowledgeable people can create useful and impactful materials in a few clicks!
Here again, the Mozzaik365 Digital Workplace can be taken as an example. The "contribution aid" component allows users to feed the Content Management System (CMS) with article templates.