The advent of hybrid working has highlighted the need for companies to have effective internal communication and collaboration. Traditional top-down communication, via the indispensable intranet, is no longer enough.
It is time to make transversal interactions between employees more fluid and to facilitate access to work tools, both on site and on the move. In short, the time has come to set up a real collaborative digital workspace that is functional, pleasant and accessible from "anywhere". The digital transformation timidly initiated a few years ago by the intranet must therefore be accelerated.
Objective: Future of Work! Want to take your organization to the next level? Mozzaik365 explains how to move towards the Digital Workplace and get your teams on board. Read the following carefully
1. What is the Digital Workplace?
The Digital Workplace, is a digital hub centralizing the digital tools useful to an organization, particularly its intranet.
1.1 The Digital Workplace integrates the intranet
The Digital Workplace integrates the company's intranet. This tool is essential for sharing information between management and employees.
Better still, the Digital Workplace allows information to be disseminated in a personalized manner, adapted to each employee according to his or her uses, interests and needs.
In short, with Digital Workplace, the intranet is streamlined to more effectively achieve its primary objective of informing the company's stakeholders.
1.2 The Digital Workplace, well beyond the intranet
The Digital Workplace is not just a trickle of information from management, the Human Resources Department or Internal Communications. It is a real digital work ecosystem that provides answers to the multiple uses of the organization.
This intelligent central portal facilitates access to knowledge, applications (support and business) and people (managers, peers, field staff, etc.). Even from a distance, it creates links between employees, stimulates collective intelligence and simplifies work.
1.3 The Digital Workplace boosts the value chain
In summary, the Digital Workplace offers three levels of added value:
1. It facilitates access to applications, documentation and information;
2. It facilitates the transition from one work tool to another;
3. It enriches the daily working environment with numerous features.
As a result, the Digital Workplace boosts the value chain and is a real "game changer" for the company in terms of productivity and sustainability.
2. Why create a Digital Workplace?
In concrete terms, the Digital Workplace allows the company to :
2.1 Increasing efficiency
And for good reason:the Digital Workplace boosts individual performance. Each user has instant access, via his personal Dashboard, to all the software, contacts and data they need.
The portal opens up to a personalized selection of digital tools (business applications, communication tools, project management tools, databases, etc.) and authorizes their frictionless use, including on Smartphone.
2.2 Fostering internal collaboration
But that's not all. The Digital Workplace is also a major vector of collective performance.
By bringing together business applications and collaborative work tools (photo directory, messaging, web conferencing, project management, document sharing, etc.) in a single location, the Digital Workplace allows employees to interact easily, even when they do not share the same office.
The Digital Workplace provides access to a company directory The Digital Workplace provides access to a company directory containing a wealth of information about each employee (position, contact details, skills, projects carried out, etc.). Thanks to this "enhanced" photo organization chart, employees can find and contact the in-house expert they need with a single click. This creates synergies, capitalizes on internal know-how and boosts the progress of projects.
2.3 Ensuring good knowledge management
The Digital Workplace also enables good knowledge management throughout the company.
Knowledge bases can be integrated into the workspace. These are added to by the employees to avoid any loss of knowledge.
The use of tags allows a thematic organization of information and simplifies access to data. Employees can search by keywords and save valuable time.
These knowledge management wikis are particularly useful for newcomers. They can easily immerse themselves in the common intellectual heritage.
2.3 Facilitating telework
In general, the Digital Workplace promotes the resilience of the organization in the face of change (health crisis, new talent aspirations, etc.).
The Digital Workplace is particularly suitable for teleworking. Indeed, the Digital Workplace is hosted on the Cloud and accessible "from anywhere". This portability makes it possible to practice home office or remote working efficiently and safely.