Digital technology has become an integral part of all business activities and employees'daily lives. But can you tell which tools have really digitized the work and enabled the Digital Workplace? That's what you'll find out in our top 9 tools that have propelled your business into 2021.
For more than 15 years, companies have been undergoing a digital transformation. Brick by brick, they are reinventing their activities to build a high-performance, unified and integrated workspace: the Digital Workplace.
By bringing together the features of several solutions in one place, it expands the possibilities and facilitates internal communication, internal collaboration and knowledge management. It is both a tool for individual productivity and a catalyst for collective performance. It is truly the foundation on which tomorrow's workplace will be built.
But before imagining what the future will be like, let's take a look at the applications that have digitalized companies and enabled the emergence of the Digital Workplace.
1. The intranet, the basis of the collaborative Digital Workplace
When intranets became more widely available, companies began to create digital content to inform their teams, cultivate the company culture and create a sense of belonging. News, articles, videos, infographics, the intranet has become the medium for internal communication.
The Digital Workplace builds on the content and sites that make up the intranet and goes even further.
💡 To go further, find out how to turn your intranet into a Digital Workplace
Firstly, every piece of content can be audible and thus delivered to the right people at the right time. This streamlines the flow of information to each employee and allows them to focus on what matters to them. Secondly, by being integrated with other tools, the intranet is no longer a siloed website. It becomes easier to access and more engaging. The intranet can now be viewed in Teams and communications responded to.
Software to know:
📌SharePoint and Mozzaik365 to create your intranet
📌Sendinblue, eTarget, MailChimp, MailJet for internal newsletters
2. The collaborative suite
It has become difficult to find a company that has not subscribed to internal collaboration applications. Google Workspace and Microsoft 365 have become a must-have in the business world for their collaborative applications.
It all started with Outlook mailboxes, content creation with Word, Excel, PowerPoint and document storage and sharing with SharePoint. Then Skype made it instantaneous. OneNote even overshadowed your handwritten notes and Post-Its!
These applications were already compatible with each other, but the Digital Workplace has succeeded in decompartmentalising them and making internal collaboration more fluid without losing functionality. Based on Teams, SharePoint and the Cloud, it allows you to contribute simultaneously to a document, to notify a user at the precise point where there is a need to exchange information. You can take minutes of meetings together and IN the Teams meeting without going through an email. No more versions of attachments crossing each other in mailboxes.
💡 To go further, discover 11 Teams apps to collaborate effectively
The other strength of the collaborative suite is its flexibility: the field of possibilities is so vast that it can be adapted to all professions and all companies.
The market leading collaborative suites:
📌Microsoft 365 from Microsoft
📌G Suite from Google
3. Digital communication tools
Lockdowns caused by the Covid pandemic have demonstrated that communication tools are vital for business. Instant messaging, video conferencing, and also IP telephony and mobile phones are must-haves.
💡 To go further, discover the 11 other must-haves of internal communication
Communications media have been introduced to companies in small steps, but have become a permanent part of our daily lives. Thanks to them, teleworking has become more and more common.
Microsoft suite software to know:
📌Outlook for email
📌Teams for instant messaging, calls, meetings and video conferencing
📌Yammer, the corporate social network
When Slack hit the market in 2014, it revolutionized communication within teams and projects. Its strength was that it centralized all exchanges, while organizing them by theme. Instant messaging was no longer just used for informal One to One exchanges, but also to drive projects forward. Microsoft went even further with Teams in 2017, integrating meetings and document management.
💡 To go further, discover 5 good reasons to base your intranet on Microsoft
Not only are these tools wonderful enablers for internal collaboration, they are the foundation of the Digital Workplace! They integrate seamlessly with other applications and create a collaborative, simple and consistent working environment.